Accounts Payable Lead

Company: Norman's Nursery
Location: San Gabriel
Posted on: September 17, 2022

Job Description:

Accounts Payable Lead We are searching for an organized, motivated Accounts Payable Lead to increase department accuracy and efficiency and provide strong leadership to our Accounts Payable department.The Accounts Payable Lead will ensure that the department operates smoothly, maintain accurate and complete records regarding payments to suppliers, lenders, and employees, and hire, train, and support Accounts Payable staff members.Will also serve as a liaison between the Accounts Payable department and external parties, including lenders, suppliers, and government agencies.To succeed as an Accounts Payable Lead, you should be focused on optimizing department processes and building lasting relationships with others within and outside of the business. You should be knowledgeable, analytical, and decisive with excellent leadership and communication skills.Basic Qualifications Strong analytical and problem-solving skills Experience working with generally accepted accounting principles and accounting software Strong personal computer and business solutions software skills Strong interpersonal skills for communicating with support personnel and management Good planning and organizational skills to balance and prioritize workResponsibilities Sort new AP Inbox mail, inter-office mail, and check all e-mails Enter invoices via standard entry, two and three-way matching in JD Edwards (approximately per month) Process check requests, reimbursement requests, petty cash invoices, pre-payment deposits, and generate in-house scheduled invoices Review and approve batches, ensuring accuracy and timeliness Review batches for proper invoice date, invoice number, invoice amount, due date, general ledger account, general ledger date, etc. Approve statuses and batches in JD Edwards Reconcile invoices with vendors and/or Purchasing Department Identify invoice/purchase order discrepancies, find resolutions via vendor or Purchasing Dept Create spreadsheets of problem invoices, send to Purchasing Department Follow-up with staff and Purchasing department when necessary Check monthly statements for outstanding payments and reconcile with vendors Work with Purchasing department for documentation, history of purchase, etc. Issue & distribute Checks Keep note of Aging Report status, design a weekly schedule for check runs Ensure payment is sent to proper destination (mail, inter-office mail, or pickup) Manage all released checks Scan checks and accompanying documentation, file physical copies in cabinet of corresponding vendor folders Rename PDF files by check number and date, file PDF in corresponding vendor folders in AP Invoices Drive Maintain record of Received Not Vouchered status Make sure line items are processed in a timely manner Identify older line items and research / offer resolutions Review pending invoices and delivery slips routinely, keep all paperwork as current as possible Keep record of pre-payment vendors / invoices and follow-up with balance payments accordingly Calculate totals for daily AR check deposits Manage DMV Registrations / PTI renewals / IRP renewals / HVUT renewals Process renewals, request smog checks, and schedule DMV office visit appointments Keep record of all registration and PTI paperwork Work with DMV consultant for more complicated renewals Fill out Credit Applications for new vendor contracts and follow-up on account statuses Create new Address Book accounts in JD Edwards Keep record of W-9 forms and Certificate of Liability Insurance Send monthly synopses to Management: Report department status, goals, challenges, accomplishments, staff changes, suggestions, projects, etc. Attend quarterly Received Not Vouchered meetings and lead meetings Assist in month-end processes Goal: Received Not Vouchered amount below $400k at end of month Track routine leasing, health insurance, and credit card payments Ensure proper g/l distribution and g/l date entries Work with controller to determine new amortization schedules Assist in year-end processes Work with controller to identify problems/goals Finalize and balance deposit accounts Identify faulty entries in reporting and clean up accounts Create new labels and file folders for all active vendors at beginning of new fiscal year Store previous fiscal year documentation in kitchen; older documentationJob Type: Full-timePay: $25.00 per hourBenefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurancePhysical setting: OfficeSchedule: 8 hour shift Day shift Monday to FridayWork Location: One location

Keywords: Norman's Nursery, San Gabriel , Accounts Payable Lead, Other , San Gabriel, California