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Payroll Administrator California

Company: Wescom Central Credit Union
Location: San Gabriel
Posted on: January 5, 2022

Job Description:

Please use Firefox or Chrome internet browser to complete this application Current Wescom Employees: Please visit the Career Center in Workday to search and apply for a current job opening. We value and rely on the unique talents and contributions of our employees to absolutely excel in member engagement by Delivering Signature Experience. POSITION SUMMARY: Responsible for processing and auditing of Wescom's team member payroll and/or benefits transactions using Human Resources Information Systems (HRIS), Timekeeping and Payroll systems. Maintain team member pay, hours worked and tax records. Maintains team member payroll files. ESSENTIAL POSITION FUNCTIONS: Communicate with team members to provide relevant materials and information as needed, and enable them to understand their status changes. Request, verify, and maintain confidential data required for processing, such as tax withholding, garnishments, etc. Process payroll or benefit enrollments changes, set up and maintain team member payroll files, and implement related payroll deductions timely and accurately. Monitor payroll to ensure accuracy of compensation payments, awards, bonuses, commission payments to non-exempt team members to ensure adjusted hourly rates on overtime payments, benefit premiums and compliance with payroll regulations in calculating gross-up payments and applying supplemental tax treatment as appropriate. Maintain and process payments for Leave of Absences (LOA) for coordinated earnings and hours. Audit daily interface between HRIS and timekeeping system to ensure changes affecting team members are completed on the timekeeping system. Manage and processes ACH deductions and 401(k)/457(b) contribution wires. Prepare accounting recaps and posts to accounting system. Use data and reporting tools to review and reconcile payroll activity to ensure accurate reporting of payroll taxes. Maintain data systems including HRIS, payroll system, and timekeeping systems. Assist with implementation of system upgrades and enhancements. Create job aides for payroll representatives, timekeepers, and team members as needed. Prepare off cycle pay for team members and final checks for separating team members. Calculate payroll adjustments. Compute pay for incentive programs such as Team Award and Management Incentive Program. Maintain eligibility requirements for bonuses. Maintains current documentation and ensures availability of documentation for various audits, including but not limited to Defined Benefit Plan, 401(k) Retirement Plan, Worker's Compensation, NCUA; regulatory agency inquiries or team member inquiries. Run queries, downloads data files, and creates reports from payroll, timekeeping and/or HRIS systems and data for routine, special management reports, and cost reporting. Update and reconcile transactions in payroll or benefits arenas bi-weekly to General Ledger accounts using various pre-established reports. Present an overview of management of activities or material changes and works with internal partners to resolve out of balance conditions. Ensure that payroll/benefits costs are distributed and reported accurately. Process enrollments, changes, loans, and distributions for the 401(K) plan or related payroll deductions as well as requests for annuity calculations or distribution requests for the defined benefit pension plan or other qualified or non-qualified plan benefits. Audit 401(k) contributions, Catch-Up contributions, and Match to ensure for accuracy. Communicate with payroll, timekeeping and/or benefits partners and providers or third-party administrators (TPA's) to ensure accuracy of data, case management, billing, and resolution of issues as needed. Audit payroll and benefit reports to ensure the accuracy of W-2s, benefit billing, coordination of issuance of W-2Cs, or corrections to provider or TPA invoices as needed. Keep abreast of regulations impacting payroll. Assist with Human Resources (HR) projects as needed. Other duties and responsibilities not stated in this job description may be assigned by HR Management. EDUCATION AND EXPERIENCE: Associates Degree at a minimum or 4 years of experience. OTHER SKILLS AND ABILITIES: Problem solving skills, ability to communicate information clearly and concisely to employees and vendors, written and verbal, ability to interact with benefit plan vendors and administrators, and indicate to employees that we are considerate of their needs and concerns. COMPUTER SKILLS: Proficient in Microsoft Applications (Word, Excel, Outlook). Experience with HRIS, payroll, benefits, and timekeeping software systems required. Knowledge of standard accounting concepts, practices and procedures required. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percent and to draw and interpret bar graphs. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms, climb or balance, stoop kneel, crouch, crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing functions of this job. The noise level in the work environment is moderately quiet. It is a non-smoking environment. The above job requirements are representative of minimum levels of knowledge, skills, and abilities. The marginal functions have not been included. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instructions and duties as requested by the supervisor and/or management. Please use Firefox or Chrome internet browser to complete this application Current Wescom Employees: Please visit the Career Center in Workday to search and apply for a current job opening. We value and rely on the unique talents and contributions of our employees to absolutely excel in member engagement by Delivering Signature Experience. POSITION SUMMARY: Responsible for processing and auditing of Wescom's team member payroll and/or benefits transactions using Human Resources Information Systems (HRIS), Timekeeping and Payroll systems. Maintain team member pay, hours worked and tax records. Maintains team member payroll files. ESSENTIAL POSITION FUNCTIONS: Communicate with team members to provide relevant materials and information as needed, and enable them to understand their status changes. Request, verify, and maintain confidential data required for processing, such as tax withholding, garnishments, etc. Process payroll or benefit enrollments changes, set up and maintain team member payroll files, and implement related payroll deductions timely and accurately. Monitor payroll to ensure accuracy of compensation payments, awards, bonuses, commission payments to non-exempt team members to ensure adjusted hourly rates on overtime payments, benefit premiums and compliance with payroll regulations in calculating gross-up payments and applying supplemental tax treatment as appropriate. Maintain and process payments for Leave of Absences (LOA) for coordinated earnings and hours. Audit daily interface between HRIS and timekeeping system to ensure changes affecting team members are completed on the timekeeping system. Manage and processes ACH deductions and 401(k)/457(b) contribution wires. Prepare accounting recaps and posts to accounting system. Use data and reporting tools to review and reconcile payroll activity to ensure accurate reporting of payroll taxes. Maintain data systems including HRIS, payroll system, and timekeeping systems. Assist with implementation of system upgrades and enhancements. Create job aides for payroll representatives, timekeepers, and team members as needed. Prepare off cycle pay for team members and final checks for separating team members. Calculate payroll adjustments. Compute pay for incentive programs such as Team Award and Management Incentive Program. Maintain eligibility requirements for bonuses. Maintains current documentation and ensures availability of documentation for various audits, including but not limited to Defined Benefit Plan, 401(k) Retirement Plan, Worker's Compensation, NCUA; regulatory agency inquiries or team member inquiries. Run queries, downloads data files, and creates reports from payroll, timekeeping and/or HRIS systems and data for routine, special management reports, and cost reporting. Update and reconcile transactions in payroll or benefits arenas bi-weekly to General Ledger accounts using various pre-established reports. Present an overview of management of activities or material changes and works with internal partners to resolve out of balance conditions. Ensure that payroll/benefits costs are distributed and reported accurately. Process enrollments, changes, loans, and distributions for the 401(K) plan or related payroll deductions as well as requests for annuity calculations or distribution requests for the defined benefit pension plan or other qualified or non-qualified plan benefits. Audit 401(k) contributions, Catch-Up contributions, and Match to ensure for accuracy. Communicate with payroll, timekeeping and/or benefits partners and providers or third-party administrators (TPA's) to ensure accuracy of data, case management, billing, and resolution of issues as needed. Audit payroll and benefit reports to ensure the accuracy of W-2s, benefit billing, coordination of issuance of W-2Cs, or corrections to provider or TPA invoices as needed. Keep abreast of regulations impacting payroll. Assist with Human Resources (HR) projects as needed. Other duties and responsibilities not stated in this job description may be assigned by HR Management. EDUCATION AND EXPERIENCE: Associates Degree at a minimum or 4 years of experience. OTHER SKILLS AND ABILITIES: Problem solving skills, ability to communicate information clearly and concisely to employees and vendors, written and verbal, ability to interact with benefit plan vendors and administrators, and indicate to employees that we are considerate of their needs and concerns. COMPUTER SKILLS: Proficient in Microsoft Applications (Word, Excel, Outlook). Experience with HRIS, payroll, benefits, and timekeeping software systems required. Knowledge of standard accounting concepts, practices and procedures required. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percent and to draw and interpret bar graphs. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms, climb or balance, stoop kneel, crouch, crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing functions of this job. The noise level in the work environment is moderately quiet. It is a non-smoking environment. The above job requirements are representative of minimum levels of knowledge, skills, and abilities. The marginal functions have not been included. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instructions and duties as requested by the supervisor and/or management.

Keywords: Wescom Central Credit Union, San Gabriel , Payroll Administrator California, Human Resources , San Gabriel, California

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