Assistant Director of Finance

Company: Five Keys Schools and Programs
Location: San Gabriel
Posted on: September 17, 2023

Job Description:

Job Details
Job Location: San Gabriel - San Gabriel, CA
Position Type: Full-Time
Education Level: Bachelors Degree Required
Salary Range: $110,000.00 - $120,000.00 Salary/year
Job Shift: Any

DescriptionMission Statement
Through the use of social and restorative justice principles, Five Keys provides traditionally underserved communities the opportunity to improve their lives through a focus on the Five Keys: EDUCATION, EMPLOYMENT, RECOVERY, FAMILY, COMMUNITY.
Five Keys Overview
Five Keys is a nonprofit organization that operates an extensive network of programs across California. With a presence in 14 counties and over 120 locations, Five Keys focuses on various initiatives aimed at empowering individuals and families to overcome poverty and inequity. The organization's programs encompass a wide range of services, including public charter schools, restorative justice programs in jails and prisons, shelters, permanent supportive housing, and the development of new housing and support programs. At Five Keys, the overarching objective is to uplift individuals and families by providing them with essential resources. This includes education, housing, employment, and the necessary tools to sustain their progress. By offering these fundamental elements, the organization aims to create positive and lasting change in communities, making them better places for everyone.
Our Core Competencies
A well qualified candidate has the capacity to communicate effectively, collaborate with others while building positive relationships, demonstrates strong problem solving skills, has a dynamic learning mindset, and remains committed to a high level of cultural and social awareness. A successful candidate will work well under pressure, observe appropriate boundaries and operate with a high degree of emotional intelligence.
What it's really like to join our agency
At Five Keys, culture matters. Culture is at the very core of everything we do and impact on a daily basis. We've made a commitment to building an inclusive culture that seeks collaboration over hierarchy to create empowered work teams.

We serve vulnerable populations daily and we strive to approach everyone with compassion, patience and a trauma informed approach. We choose to push past discomfort to have difficult conversations to impact the greater good. This allows us the opportunity to collaboratively create an inclusive culture and transform the world around us.
BENEFITS
We offer very low monthly costs for medical insurance! Dental, vision and life insurance premiums paid by Five Keys and various pre-tax flexible spending accounts and retirement account 403b. Generous time off. Annual reimbursement up to $100 towards gym membership, smoking cessation and weight loss programs. Annual reimbursement up to $50 towards annual athletic event participation and annual massage after 6 months of employment. FREE access to wellness-related apps, Employee Assistance Program and a comprehensive mental health care platform for you and your dependents.
QualificationsJOB SUMMARY
The Assistant Director of Finance is a senior manager role reporting directly to the CFO and will help support all Finance Department needs, including leading staff, technology, and business initiatives.This role will manage team members in the accounting and finance functions.This role is also accountable for budgeting, budget tracking, forecasting, budget development for new programs, and budget revisions. This position calls for leadership and initiative, creative and flexible thinking, and exceptional written and verbal communication skills.

We are looking for someone who insists on maintaining a positive attitude and enjoys supporting a diverse group of people. If this is the right job for you, you are a finance expert who knows how to develop strong relationships with all stakeholders, internal and external. Your positive attitude is obvious to others and you are comfortable working with anyone, regardless of their position in the organization, role, or background. You've got great energy and you're willing to work hard and go the extra mile to take care of our employees and the business. In addition, you will contribute to our appreciation of diversity and foster a climate of multicultural understanding.

Although the majority of work may be done remotely, the candidate for this role must live in California, and be willing and able to commute to the San Francisco Bay Area or the Los Angeles Area on a weekly basis. Since we have locations across the state of California, occasional travel state-wide to various locations or meetings will be required (5%-15%).
JOB DUTIES AND RESPONSIBILITIES

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• Become knowledgeable on all existing contracts and grants to ensure finances are accurate, within budget and updated when necessary
  
• Collaborate with the Development Team and leadership to create budgets and assist with invoicing and budget modifications
  
• Assist with preparing reports for the executive team and Board of Directors
  
• Collaborate with the school leadership team to provide financial guidance
  
• Supervise direct reports and advocate for and recommend professional development opportunities that will advance their financial and business expertise
  
• Prepare forecast statements and budget vs actual reporting
  
• Assist with financial audits
  
• Assist with collaboration efforts with external financial vendors (primarily EdTec) and back office providers on financial matters
  
• Work with HR to ensure accuracy of payroll allocations
  
• Lead initiatives to upgrade and improve the agency's finance technology systems
  
• Ensure compliance with the law and agency's policies
  
• Other duties as assigned
  
  KNOWLEDGE AND SKILLS
  
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  • Knowledge of financial policies and procedures and risk management practices
    
  • Excellent knowledge of data analysis and forecasting methods
    
  • Excellent interpersonal, leadership, and management skills and high professional standards for customer service and work quality
    
  • Exceptional written and oral communication skills, including the ability to communicate technical or financial information to various audiences
    
  • Ability to work effectively in high-pressure situations that require sound decision making and may involve confidential or sensitive matters
    
  • Advanced knowledge of MS Office and financial management software (e.g. SAP)
    
  • Excellent ability to strategize and solve problems
    
  • An analytical mind, comfortable with numbers
    
    EDUCATION AND WORK EXPERIENCE
    
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    • BS/BA in Accounting, Finance, Economicsor relevant field; Masters Degree and/or CPA is a plus
      
    • 10+ years of progressively responsible professional accounting and administrative experience
      
    • Experience evaluating and implementing financial software solutions
      
    • 3+ years of supervisory experience preferred
      
    • Billing experience preferred
      
      PHYSICAL REQUIREMENTS
      
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      • To promote the health and safety of its employees, those we serve and our local communities, Five Keys requires that all employees must be fully vaccinated against COVID-19 and/or adhere to all weekly testing and safety measures. Employees may also request and receive approval for an exemption from this policy. Exemptions are granted to accommodate a medical condition or sincerely held religious belief
        
      • Must wear provided PPE (Personal Protective Equipment) and adhere to all safety guidelines and requirements, when needed
        
      • Frequent talking and hearing conversations
        
      • Long periods of walking, sitting at a desk and/or computer station
        
      • Lifting items that weigh up to 25 lbs.; reaching, bending, carrying and stooping within the daily routine of tasks and activities
        
        ADDITIONAL REQUIREMENTS
        This position is contingent upon:
        
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          Satisfactory results of a Live Scan (criminal background investigation)
          
          
          WORK ENVIRONMENT
          
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          • Although the majority of work may be done remotely, the candidate for this role must live in California, and be willing and able to commute to the San Francisco Bay Area or the Los Angeles Area on a weekly basis.
            
          • Occasional travel state-wide to various locations or meetings as needed (5%-15%)
            
          • Moderate to high noise level when in Five Keys locations or partner locations
            
          • Work environment varies from site to site
            
            GROWTH OPPORTUNITIES
            At Five Keys, we understand that when our employees grow, the agency has a greater capacity to thrive and accomplish its mission. It is for this reason that we remain committed to providing ongoing professional development opportunities for all of our employees. These include but are not limited to: conferences, staff development training, and coaching plans that allow incumbents to grow into new positions within and across programs within the agency (i.e., programs, schools, housing).
            

Keywords: Five Keys Schools and Programs, San Gabriel , Assistant Director of Finance, Executive , San Gabriel, California